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12 May 2009 @ 09:20 pm
Rules  
RULES FOR THE NCIS AWARDS


NOMINATIONS

To nominate a story, you need to post a reply to the post for the pairing in question, listing stories you like (comments are screened). Please give a location for the story so that we can link them together and promote voting.

Use the following template:

Category:
Title:
Author:
Author’s email:
Rating:
Link to story: (if you are nominating a multi-part story, please provide either a link to a masterpost where all chapters can be found, or to each part of the story)

A category must have at least five (5) nominations in order to be in the awards. Categories may be combined at the discretion of the Awards Team to prevent deleting any works from the competition. If a nomination cannot be placed in a different category, it will be moved to that pairing's "Other" section, to be voted on.

Please don’t submit every good story you’ve read. This is supposed to be the very, very best, and to avoid massive lists of nominated fics, be picky when you chose what to nominate.

If you are nominated, you will get an email from the Awards Team. You need to respond to the email so that we are sure you want to be in the awards, and to make sure that the story is in the right category. You will not go up on the nominees list until you’ve responded to the email.

The Awards Team crosschecks nominations for eligibility and removes entries that don't meet the requirements.

The Awards Team may nominate stories, and Awards Team members may be nominated.


Nominating yourself

Self-nominating is not allowed. These awards are to represent what you really find interesting, not to promote your own stories.



ELIGIBLE STORIES

General

The judges reserve the right to question the nomination of a story that doesn't meet the requirements of the category it is nominated to (ie. a primarily slash story nominated for a het category).

Stories per category

Multiple stories by the same author can be nominated in the same category. For example, an author who has written two Gibbs/Ducky romance stories can have both stories nominated in BEST ROMANCE.

Stories may be nominated in more than one category and stand. For example, a Gibbs/Ziva fantasy story can be nominated for BEST FANTASY as well as BEST ROMANCE in the Gibbs/Ziva category. Both nominations will stand, and both will be voted upon.

Stories with multiple chapters

If you are nominating a story with more than one chapter, please either provide a link to a masterpost of some kind where all chapters of the story can be found, or to the first chapter if the rest of the chapters are linked together, or provide a link to each chapter. Not all authors use tags/links for people to find previous and later parts of a story, and for the voting process to be as easy as possible, all chapters need to be easily accessible.

Works in progress

Unfinished stories cannot be nominated in the awards. Stories from an unfinished series can be nominated, but only if the story itself can be read as a stand-alone. However, keep in mind that if one part of an unfinished series wins an award, the entire series is no longer eligible to be nominated in any other categories or award years, regardless of its completion.

Real People Fiction (RPF)

Stories featuring real people are not allowed. Please note that references to real people are not covered by this rule. For example, if two characters are having a conversation about movies, naming real actors within that conversation doesn't make the story RPF. If one of them actually meets an actor in the story, that's a RPF by the team's definition and is, therefore, ineligible.

Works hosted on a non-public website

Stories can be nominated only if they are on a publicly accessible website. Stories archived in areas where a membership or login is required to view the story cannot be nominated in the Awards. Examples are mailing lists, friends-locked journal entries, discussion boards for members only, etc.

Basically, if you cannot supply a direct link to the story that will work for everyone, it's not "on the web" by the Awards definition.

Language

Works must be in English, as it wouldn't be fair for a non-English work to be judged by mostly English-speaking fans.



VOTING

Each person gets one vote per category. You do not have to vote in every category. Vote by replying to the voting post in question. Each pairing will have its own voting post. Make one comment with all your votes for the pairing in question, to make things easier for our vote mod.

You cannot vote for yourself.

The Awards Team members may vote.

Anonymous votes will be discarded. To vote, you need to have an LJ account and be logged in. If you don’t, you have to get one – otherwise we have no way to remove anonymity. Anonymity needs to be removed to know that ballot stuffing doesn’t happen.

When voting, please use the following template:

[ Category ]: [ story name ] by [ story author ]
example: Best fantasy: The Title by the author

Ballot stuffing

Ballot stuffing can take several forms, and all of them are against the rules of the Awards. Ballot stuffing is, for example, using different LJ IDs to vote several times.

Ballot stuffing wastes the time of the Awards team and lowers the credibility of the winners. We operate a zero-tolerance policy. Anyone who participates in ballot stuffing will lose nominating and voting privileges. If an author is ballot stuffing, we will also remove all of their works from the Awards.



WINNERS/TIES

The story/author/creator with the most votes within a category wins.

If there is a tie in any category, the two or more stories that got the same amount of votes will share the winning spot. There are no first, second, and third places - if your story gets the same number of votes as anyone else’s, you deserve to be recognized for your work.



OTHER STUFF

Campaigning

Campaigning is asking people to nominate or vote for specific works, whether they're yours or someone else's works. It is NOT allowed.

To avoid campaigning, please follow the simple guidelines below:

DON'T say "please vote for X", even in the context of letting people know something has been nominated.

DO post recommendations, including recommendations from the nomination lists.
DO tell people about the Awards.
DO let people know you have been nominated.
DO thank people for their support.

Any form of campaigning, whether it's asking friends and family to vote for you, posting to mailing lists, message boards, livejournals, or anything else, will be considered cheating and anyone caught doing this will receive a warning and, if it's not immediately removed, be disqualified from the Awards.



IN SHORT
: Nominations :
1. Please only nominate stories you believe are the best.
2. Self-nominations are not accepted.
3. Fics can be nominated in several categories.
4. Authors can have more than one fic nominated in each category.
5. WIPs are not accepted.

: Voting :
1. You may vote only once in each category.
2. You are not required to vote in every category.
3. Anonymous votes are not accepted.
4. Make one comment with all your votes for the pairing in question.

Good luck and we hope you all have fun!
 
 
 
Heimedallheimedall on May 16th, 2009 09:14 pm (UTC)
Do they have to be on LiveJournal?
cosmicbananacosmic on May 16th, 2009 09:50 pm (UTC)
The stories? No, they don't have to be on LiveJournal. Just as long as they're available for everyone, as it says.
Kayla Shay: SPN - Yes?kaylashay on May 19th, 2009 01:33 am (UTC)
Out of curiosity...

Are you going to be posting a list of approved nominees as they appear?

I ask because as I make my mind up about what I want to nominate and if I come down to two fics I can't decide on, if I see one has already been put in by someone else, then I could nominate the other without an extensive self-deliberation.

Of course, if you don't and I get down to two like that, then I'll just einie-meinie-minie-mo it and hope for the best.
cosmic: NCIS: Gibbs Tony McGeebananacosmic on May 19th, 2009 08:35 am (UTC)
The list of nominations will go up once the nomimation period is over.

But you are more than welcome to nominate more than one fic in a pairing/category. Just as long as you love them, there's no limit to how many you can nominate :)
(Deleted comment)
cosmic: NCIS: Abby redbananacosmic on May 19th, 2009 12:51 pm (UTC)
You may nominate as many fics as you want. If you have three favorite Gibbs/Kate romance stories, or two gen stories, or five Tony/McGee, you are free to nominate all of them :)
thaddeusfavour on May 19th, 2009 01:11 pm (UTC)
4. Make one comment with all your votes for the pairing in question.

Just verifying. So, if I have three Gibbs/Tony stories, I wouldn't make one comment per story, but put all three in one comment with three headers. Yes?
cosmic: NCIS: Geeks@workbananacosmic on May 19th, 2009 02:02 pm (UTC)
Are you talking about voting or nominating? Nominating can be done in several posts or one, it doesn't matter. For voting, because you're only allowed one vote per category, it has to be done in the same post at the same time.
thaddeusfavour on May 19th, 2009 03:43 pm (UTC)
D'Oh! Thanks. I guess it helps to actually notice headers and labels and things like that. :P
cosmic: NCIS: Teambananacosmic on May 19th, 2009 04:53 pm (UTC)
*g* Maybe ;) No worries :)
dani101: pic#48931856Katedani101 on June 1st, 2009 11:18 am (UTC)
I have just one question-I don't know the emails of the writers-most of them are on ff.net or NCIS Fanfiction Archive-if I post a link to their pages there or here on livejournal,I suppose it's not a problem to contact them?
cosmicbananacosmic on June 1st, 2009 11:43 am (UTC)
Yes, you can. As long as PMs are possible, it shouldn't be a problem.
dani101: pic#48931746hugdani101 on June 1st, 2009 11:54 am (UTC)
Thanks!:)
dani101: pic#48931856Katedani101 on June 29th, 2009 06:11 am (UTC)
I'm little confused.You said as long the PM are possible,there will not be a problem,if I post the links to the pages of the authors,but I just recieved a e-mail,which says
"Thank you for your nominations at the NCIS Awards. Your nominations have NOT been accepted because a valid email address was not submitted with the nominations. Each nomination must have this information:....Email addresses must be in the form of NAME@DOMAIN.COM. Links to websites are not acceptable."

Maybe I misunderstand something,since English is not my mother language???
cosmicbananacosmic on June 29th, 2009 08:51 am (UTC)
Yes, LiveJournal PMs are fine, but if I've understood the nominations you've made correctly, you have only supplied fanfiction.net/NCIS ff archive accounts. LiveJournal PMs are fine, but fanfiction.net/NCIS ff archive accounts are not - not all the people in charge have fanfiction.net/NCIS ff archive accounts, and so they can't contact the authors.
mistress_tienmistress_tien on June 29th, 2009 10:49 am (UTC)
In addition to FF.net, we will not join ncisfiction.com or any other archive to contact authors.
dani101: Pirates of the Caribbeandani101 on June 29th, 2009 12:14 pm (UTC)
Oh,I see....Some authors on FF.net doesn't have an open e-mail,which can be seen,so I thought if I post link to their pages ,it will be easier to contact them.Will try to correct the nominations.I'm sorry for the trouble.
ceindreadh: Palmerceindreadh on June 8th, 2009 07:25 pm (UTC)
Question, is there any restriction on when the story was written?
I mean, does it have to have been written within a certain time frame to be eligible?
cosmicbananacosmic on June 8th, 2009 09:45 pm (UTC)
Nope. No restrictions, as long as it's finished.
mirror_mirrinmirror_mirrin on June 8th, 2009 10:50 pm (UTC)
Hi. Is there a slash category right now? I would like to nominate a Gibbs/DiNozzo pairing.
cosmicbananacosmic on June 8th, 2009 10:58 pm (UTC)
All the pairings are here.
ladyvirgo1956 on June 10th, 2009 06:06 pm (UTC)
Hi I recently read a NCIS story with Gibbs/Tony/Xander there is slashiness implied I believe and I'm not sure of a few things. 1) How do I go about nominating it. 2) Do you accept crossovers. 3) If so what category would it fall into. I know I'm not a member but I just started to read CSI stories through Sylumclan. I hope you can help me on this because this story I read is good.
cosmicbananacosmic on June 10th, 2009 06:35 pm (UTC)
You can nominate crossovers here. Just read the post and it'll tell you how to nominate the story.
blacklung111 on June 13th, 2009 04:49 am (UTC)
Eligibility
I was going to nominate a story that was complete but noted recently that the author has started to re-post it. It is not complete at the moment and may not be by 15th May. How does this effect its eligibility?
cosmicbananacosmic on June 13th, 2009 05:50 am (UTC)
Re: Eligibility
The story needs to be available and complete by the end of the nomination period on June 30th. If it's not, it's a WIP, whether or not it's been posted before.
dani101: pic#48931856Katedani101 on June 22nd, 2009 04:27 pm (UTC)
I wonder if the person,who doesn't have a livejournal account,can post his/hers nominations?
cosmic: NCIS: Geeks@workbananacosmic on June 22nd, 2009 06:48 pm (UTC)
Nominations can be anonymous (though if you can, please leave a name or something that we can 'register' the nomination from - it's just for our spreadsheets, but it helps - and an email if there's a problem with the nominations). For voting, you need a LJ account.
dani101: pic#48017633draftdani101 on June 22nd, 2009 07:33 pm (UTC)
Thanks!:)That means-hopefully- more people can nominate.
Chris: Come To The Dark Sidesharpiesgal on July 15th, 2009 02:55 am (UTC)
Do we get to vote for each pairing or just one?
cosmicbananacosmic on July 15th, 2009 09:13 am (UTC)
You get to vote in each category for each pairing once, yes. So, if you want to vote for (for example) rare pairings, het, then you vote once for What if, once for Best post-ep, once for Best romance, and so on. You may only vote once in each category, but you don't have to vote in all the categories of a pairing if you don't want to.
autumnbookautumnbook on July 15th, 2009 08:09 am (UTC)
Voting
I understand most of what I need to do to vote with Category, story title and author but what do you want for HEADER (copy and paste). What is the HEADER?
cosmicbananacosmic on July 15th, 2009 09:11 am (UTC)
Re: Voting
The Header (copy and paste) is in reference to the textbox below, where you can copy and paste the code if you want to.
meneathielmeneathiel on July 16th, 2009 07:25 pm (UTC)
Voting ends?
Sorry, I did look for this but never found a note of when voting ends?
cosmic: NCIS: Geeks@workbananacosmic on July 16th, 2009 07:31 pm (UTC)
Re: Voting ends?
No worries :) Voting ends on August 15th. The whole timeline is here.
aislinnraeaislinnrae on July 25th, 2009 12:20 pm (UTC)
This will probably seem like a really odd dilemma (and I apologise for this in advance), but here goes: I want to vote, and I know voting has already begun, but every time I go to the pairing pages I want to vote in, I don't see any other votes. It's a little off putting - I keep thinking I'm doing it wrong. Could someone just clear it up for me: to place votes we go to the pairing page and comment, yes?
cosmicbananacosmic on July 25th, 2009 12:49 pm (UTC)
All comments - votes and nominations alike - are screened, so you won't see them no matter how long you wait ;) I assure you, people have been voting.
aislinnraeaislinnrae on July 27th, 2009 02:13 am (UTC)
Hah, awesome :D

Thanks muchly ^^
granderobino: married toastgranderobino on July 29th, 2009 02:59 am (UTC)
I was glad you asked becasue I was wondering the same thing, and I'm shy

Edited at 2009-07-29 03:00 am (UTC)
Kerrisonkerrison on August 10th, 2009 05:19 am (UTC)
Hey guys. First off, thanks for all the hard work on these awesome awards. :) Secondly, when should we expect the big announcements ??
cosmic: NCIS: Geeks@workbananacosmic on August 10th, 2009 07:50 am (UTC)
Thanks :) The timeline is in the profile. Voting closes on August 15th and winners will be announced on September 1st.
muselives; sophie trache & the bloodred papigosmuselives on August 23rd, 2009 05:24 am (UTC)
After voting has closed, may I indicate on my fiction that it was nominated for an award? (I wasn't sure if this might conflict with the campaigning rules)
cosmic: NCIS: Geeks@workbananacosmic on August 23rd, 2009 07:47 am (UTC)
You've been allowed to indicate that your fiction has been nominated for an award all along - that's what the graphics are for :) It's just a matter of going and saying "Vote for me, vote for me!" that's not allowed. As it says in the rules: "DO let people know you have been nominated."

Congrats on the nomination :)